Gym Coordination: Separate instructions. The # 3 teams in each colour group do it. One person required whenever the teams in their colour group are playing.
Scorekeeping: Separate instructions. Assign before the day according to the schedule. One person required per ½ hour tour of duty.
Concession:
Assign before the day according to the schedule, so everyone knows when his or
her turn is.
Prices will be posted for you.
It takes 5 people minimum to run a concession. One to sell tickets, two to
serve, one to cook, and one to make coffee and tidy up.
It can get very busy at times though not all will be needed if it is quiet.
If you are at a 1 gym site, each assigned team needs to supply 3 people per ½
hour shift. If you are at a 2 gym site, you need to supply 2 people.
If children need supervision whilst one or both parents are busy above, make
sure another parent is arranged in advance.
Arrive a minute or two early for familiarisation with the setup and to ensure a
smooth transition between teams. Remember the teams before you have children
they want to watch.
Doughnuts, hot dogs and buns will be delivered to each site Saturday morning. Everything else should have been setup Friday night.
If you run out of an essential item, ask someone to go out and buy whatever is needed. Bring back the receipt and get the Gym Coordinator to pay you out of the till. Write on the back what it was and the quantity to help for ordering next year. Hopefully it will not be necessary.
Please bring a bag of ice when you come to the gym each day for first aid and to keep the pop, etcetera cold. The Gym Coordinator will pay you out of the till for the ice.
Referees get fed free. If you're not sure who is a referee, check with the Gym Coordinator.
The $120.00 float goes out Friday night with the setup teams. They play the first game Saturday and bring it to the concession at that time. A NSYSA Director will collect money periodically. The last team on Saturday is responsible for passing the cash box to the Sunday morning teams and not leaving it at the gym overnight.
You will also be responsible for the 50/50 ticket sales. Envelopes are in the cash box to keep this money separate from concession money. The Gym Coordinator will organise the 50/50 draws. Please send ticket sellers to the gym as well as selling in the concession. This money is important to raise funds.
The last teams of the day need to clean up the kitchen and police the gym. Flatten boxes and remove garbage and recyclables. Close the concession early enough to tidy everything up. On Sunday teams have been assigned to take everything back and everything that comes back is labelled NSYSA. Leave anything you are unsure of.
Questions, ask the Gym Coordinator first. My cell #604-988-9986. Your call-back number is automatically recorded if I do not answer. No messages please. If I do not call you back within 5 minutes, call again.